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Simplify HR Management with Xodox HRMS

The HRMS Software Module in Xodox CRM and standalone is your all-in-one solution to effectively manage HR operations, ensuring compliance, accuracy, and enhanced productivity. This module comprises three powerful sub-modules: HR Records, HR Payroll, and Timesheets & Leave Management. Explore HR automation tool in detail below.

Get HRMS in Sao Tome, Santo Amaro, Neves, Santana | Sao Tome and Principe 

HR Records
HR Payroll
HR Timesheet
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HR Records

Manage all your employee information in one secure place

Best HR Software in Sao Tome, Santo Amaro, Neves, Santana | Sao Tome and Principe

Keep your workforce data organized and accessible with HR Records. From personal details and employment history to contracts, certifications, and training logs — everything is stored digitally for easy access and full visibility. Designed to reduce paperwork and improve accuracy, this tool helps HR teams save time while maintaining compliance and data security. 

Key Features of HR Records

Dashboard Insights
  • Staff ratios by departments, job roles, and age groups.
  • Monthly status changes and seniority metrics.
  • Birthdays of the month.
Customizable Settings
  • Contract, Salary, and Allowance Management.
  • Training Templates and Onboarding Workflows.
  • Permissions and Policy Management.
HR Reporting
  • Staff lists with salary changes.
  • Personnel qualifications by department.
  • Seniority changes and monthly staff updates.
Management Tools
  • Organizational Chart: Visualize company hierarchy.
  • Job Descriptions Management: Maintain detailed role descriptions.
  • Onboarding Management: Streamline onboarding processes.
  • Contracts Management: Manage employee contracts efficiently.
  • Dependants Management: Track dependents for benefits.
  • Layoff Management: Plan and execute layoffs systematically with checklists.
  • Sync seamlessly with modules like Fixed Equipment Management.
  • Recruitment Management, and HR Payroll to ensure a unified HR ecosystem.

Benefits of HR Records

Enhanced Record-Keeping

Maintain a single source of truth for all employee-related data.

Improved Onboarding

Seamlessly onboard employees with templates and workflows.

Data-Driven Insights

Use analytics to make informed HR decisions.

Compliance

Easily manage contracts and adhere to legal requirements.

HR Data Storage

Centralized HR data storage

Detailed Reports

Improved decision-making with detailed reports

Contract Management

Automated onboarding and contract management processes

HR Payroll

Automated Payroll Processing for Accurate, Timely, and Compliant Payments

Automate your payroll with confidence. The HR Payroll system is built to handle end-to-end salary processing with precision—covering everything from tax calculations and statutory deductions to real-time payslip generation and multi-currency payouts. 

Designed for growing businesses, it ensures every employee is paid correctly and on time while helping you stay compliant with labor laws and payroll regulations. With smart automation and clear approval workflows, your HR and finance teams can eliminate manual errors, save valuable time, and focus on strategic tasks. 

Best HR & Payroll software in Sao Tome, Santo Amaro, Neves, Santana | Sao Tome and Principe

Why it is important for your business?: 
  • Fast, accurate payroll processing
  • Auto-generated payslips, bonuses, and deductions
  • Built-in support for labour law compliance and tax reporting
  • Streamlined salary disbursement across multiple currencies
  • Ideal for small businesses and enterprise payroll management

Key Features of HR Payroll

Employee Profile Management
  • Track attendance, commissions, and salary deductions.
  • Manage insurance and KPI bonuses.
Automated Payroll
  • Tax calculations and compliance with local labor laws.
  • Customizable payslip templates.
Reporting and Analytics
  • Payroll overviews and department-specific insights.
  • Insurance and income summary reports.
Settings
  • Configure income tax rates, salary deductions, and currency rates.
  • Manage PDF payslip templates and payroll permissions.
  • Works seamlessly with HR Records for employee profiles.
  • Connects with Timesheets & Leave Management for automated salary calculations based on attendance.

Benefits of HR Payroll

Accuracy in Payments

Ensure correct salary disbursements every time.

Compliance

Manage taxes and labor laws with ease.

Employee Satisfaction

Provide timely payments and transparent deductions.

Time Efficiency

Save hours with automated payroll processes.

Key Features

Reduce manual errors in payroll processing.

Timely Payments

Enhance employee satisfaction with timely payments.

HR Planning

Gain detailed insights for strategic HR planning.

Timesheets & Leave Management

Track Attendance, Manage Leaves, and Improve Workforce Efficiency

Keep your team on track with a smart system that handles attendance, time tracking, and leave requests—all in one place. Timesheets & Leave Management helps you accurately monitor work hours, reduce absenteeism, and ensure fair, transparent time-off policies. 

Employees can log hours, request time off, and check their leave balances from anywhere. HR managers gain full visibility into team availability, leave trends, and productivity insights to make better workforce decisions. 

Best Attendance Management Software in Sao Tome, Santo Amaro, Neves, Santana | Sao Tome and Principe

Let’s work with Timesheet Automation: 
  • Real-time attendance tracking and timesheet management
  • Easy-to-use leave request and approval system
  • Auto-calculated leave balances, holidays, and shift schedules
  • Exportable timesheet reports for payroll and performance reviews
  • Improves compliance with labor and overtime policies

Key Features of Timesheets & Leave Management

Attendance Management
  • Manual check-ins/out or automated tracking via API integration.
  • GPS-based tracking for field employees.
Leave Management
  • Leave applications with configurable approval workflows.
  • Leave calendar views and holiday management.
Shift Management
  • Manage shifts, categories, and work routes.
  • Plan employee shifts effectively and reschedule as needed.
Reporting and Analytics
  • Annual leave statistics and attendance progress.
  • Check-in/out progress by workplace and department.
Settings
  • Configure leave norms and types.
  • Manage permissions and IP whitelisting.
  • Connect with HR Records for centralized employee profiles.
  • Sync with HR Payroll for seamless salary calculations.

Benefits of Timesheets

Enhanced Time Tracking

Monitor working hours and attendance effectively.

Leave Transparency

Simplify the leave approval process with calendars and workflows.

Shift Management

Allocate and reschedule shifts seamlessly.

Productivity Insights

Use reports to measure team efficiency.

Real Time Tracking

Improve workforce productivity with real-time tracking.

Automated Approvals

Simplify leave management with automated approvals.

Report and Chart

Gain actionable insights with detailed reports and charts.

How Xodox HRMS Works

Smarter HR, Seamless Experience

Xodox HRMS simplifies and automates your HR processes—making it easier to manage people, payroll, and performance from one intelligent platform.
Here’s how it empowers your HR team:

Centralized Database

Securely store and access complete employee records, including profiles, contracts, documents, and more—ensuring organized and compliant data management.

Seamless Integrations

Connect employee records with payroll and time tracking to create a smooth, unified HR workflow—eliminating duplication and manual effort.

Automation

Streamline repetitive tasks like onboarding, salary calculations, attendance, and leave approvals—saving time and improving accuracy.

Real-Time Insights

Use built-in dashboards and reports to monitor attendance, leave trends, and workforce performance—supporting smarter, data-driven decisions.

Customizable Settings

Tailor Xodox HRMS to match your organization’s unique rules, policies, and approval hierarchies—making it flexible for any business structure.

Why Choose Xodox HRMS?

All-in-One HR Software to Manage People, Payroll & Performance

Xodox HRMS helps businesses streamline HR operations, stay compliant, and improve employee satisfaction—all from one easy-to-use platform.
Here’s why it’s the preferred choice: 

Centralized HR Management

Access all employee data in one secure, centralized system—no more scattered files or manual tracking. 

Improved Efficiency

Automate repetitive HR tasks like payroll, leave approvals, and attendance, reducing time spent on manual work. 

Compliance Assurance

Stay fully compliant with local labor laws, tax regulations, and internal company policies—effortlessly. 

Enhanced Decision-Making

Use data-driven insights and smart dashboards to make strategic HR decisions with clarity and confidence. 

Employee Satisfaction

Ensure timely payroll, transparent leave management, and faster query handling to boost trust and morale across teams. 

Scalability & Flexibility

Easily adapt to growing business needs with a system that supports multiple departments, locations, and customized workflows—perfect for both startups and enterprises.

Get Started with Xodox HRMS No Hidden Costs, Just Scalable Value

Whether you’re a startup building your team or a growing business optimizing HR, Xodox HRMS offers flexible plans to fit your needs. Choose the model that works best for you monthly or annually and enjoy full access to powerful HR features like attendance tracking, payroll automation, and leave management.

  • Designed for teams of all sizes
  • Minimum 2 users required
  • Instant access, no setup fees
  • Upgrade or cancel anytime
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Xodox HRMS Reporting

Turn Workforce Data Into Actionable Insights

Make smarter, faster decisions with built-in reporting tools designed for modern HR teams. Xodox HRMS gives you full visibility into your workforce through customizable dashboards, real-time analytics, and exportable reports.

From payroll summaries to attendance trends and leave balances, everything is trackable in just a few clicks—helping you stay compliant, identify patterns, and plan ahead with confidence.

Key Reporting Features:
  • Real-time attendance and timesheet reports 
  • Detailed payroll and salary breakdowns 
  • Leave usage and balance tracking 
  • Performance and appraisal insights 
  • Custom filters, date ranges, and data export options 
  • Visual dashboards for faster decision-making 

Get Ready to Start with Xodox HRMS

  • Best HRMS software for small businesses 
  • Cloud-based hr and payroll management system 
  • Hr software to track employee attendance and leave 
  • Affordable HRMS solution with full features 
  • Employee self-service portal for hr management 
  • Hr automation software with payroll integration 
  • Centralized employee database management system 
  • Online timesheet and attendance tracking software 
  • Leave management system with real-time tracking 
  • Hr software with built-in compliance and tax features 
  • All-in-one hr solution for startups and SMEs 
  • Customizable hr platform for workforce management 
  • Modern hr software for digital transformation 
  • Hr system with detailed reporting and analytics 
  • Web-based HRMS tool with user access control 
  • Automated hr solution for onboarding and payroll 
  • Scalable HRMs for growing businesses 
  • Payroll processing software with tax calculations 
  • Online hr software for multi-location teams 
  • Attendance tracking software with biometric sync 
  • Hr dashboard with visual workforce insights 
  • Real-time employee tracking and reporting software 
  • Low-cost hrms with enterprise-level features 
  • Hr and payroll software with multilingual support 
  • Best hr software for remote workforce management 
  • Flexible hrms platform with user-defined roles 
  • Smart hr tools for performance tracking and reviews 
  • Time and attendance system with leave planner 
  • Gdpr-compliant hrms software for data security 
  • Easy-to-use hrms with mobile-friendly interface 

The All-in-One HR Solution Built for Growing Teams

Xodox HRMS is a powerful, cloud-based HR and payroll management system designed to simplify and automate every aspect of your workforce operations. Whether you’re a startup, SME, or expanding enterprise, our platform offers the flexibility and scalability you need—with enterprise-level features at an affordable price. 

With centralized employee database management, automated onboarding, and real-time reporting, you gain full visibility and control over your HR operations. 

From leave management to timesheet tracking, and biometric-integrated attendance, Xodox HRMS ensures seamless compliance with tax laws, labor policies, and data protection standards like GDPR. 

Perfect for multi-location teams, remote workforce management, and companies looking to scale fast, our customizable HRMS platform helps you streamline every HR function with ease. 

Key Features Include:
  • Employee self-service portal 
  • Payroll processing with tax calculations 
  • Smart leave planner and tracking 
  • Built-in compliance tools 
  • Performance tracking and appraisals 
  • Multilingual and mobile-friendly interface 
  • Visual HR dashboards and analytics 
  • Support for startups and SMEs 
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Success Stories from Happy Customers

"Xodox HRMS has transformed how we manage payroll for our 200+ employees. The automated salary calculations and timely payouts have improved employee morale immensely."

Sarah J.

E-commerce Leader
"With Timesheets, we can now track our field employees’ check-ins in real time. It has significantly improved accountability and productivity."

Alex R.

Real Estate Company
"HR Records has made onboarding and contract management seamless for us. The reporting tools provide incredible insights into workforce performance."

Priya S.

Healthcare Provider
"Managing leave requests for our team was a nightmare until we started using Xodox Timesheets. The automated workflows have been a game-changer!"

James K.

Recruitment Agency
"The Payroll module ensures compliance with all tax regulations, saving us hours of manual calculations every month."

Emily T.

Manufacturing Firm
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